Easy Software

Project Management

Project Management Features of Easy Project

Easy Project is a tool for every project management phase. Use WBS to break down the main project elements and define the items to be delivered. You can schedule tasks in Easy Gantt in just a few clicks. Use the Resource Management tool to easily assign tasks to your colleagues. Use task tracking to track implementation, review performance indicators in the Gantt Chart. After completing the project, evaluate the performance with reporting tools to filter out any weaknesses and opportunities for further development.

Gantt chart for easy project planning

Tired of overdue tasks and clumsy Excel spreadsheets? Try a Gantt chart, it will visualize your projects and make planning easier so the process runs faster, is more synchronized, and stays easily communicable.

WBS – Work Breakdown Structure

Eliminate undefined tasks and delays by using WBS. Clearly parse out projects and define all the deliverables. Quick personal planning and collaborative development of a project’s scope are easy with WBS.

Quick Project Planner

Quickly plan complete projects by entering the basic task details: name, duration, and due date. Available through the sidebar of your project page, the planner will allow you to take note of tasks during both the brainstorming and preliminary project definition stages.

Project roadmap

Get an instant overview of your project goals in the form of milestones and all the tasks that need to be completed. With Project Roadmap, you get an instant overview of the whole project plan.

100% GDPR compliance

Easy Software takes personal data protection seriously. European regulation known as general Data Protection Regulation (GDPR) brings a number of challenges to all organizations and became one of the most resonated business topics. Our mission is to provide Easy Project clients and basically all Project community with a reliable software which allows fulfilling all duties of Data Processors efficiently. Easy Project is 100% GDPR-ready from version 1.3 (May 2018).

Project Documents

Documents can be attached to tasks and projects and then easily searched, versioned, and edited online. Under the Documents module you can find a complete overview of all the attachments from a specific project and tasks related to each of them.

Critical path of the project

A critical path is a sequence of tasks that cannot be delayed or else the whole project would be delayed. Also, it shows the shortest time that the project can be completed. A task within the project is considered critical if its due date can not be delayed since it would directly affect the project completion date.

Baselines

Assess project performance by comparing it to the original plan. Baselines provide snapshots of the project plan at different moments, allowing you to easily compare the plan to current performance within your Gantt chart.

Custom fields

Make Easy Project your own by creating computed fields customized to your personal needs. They can be created on a variety of entities and can appear depending on trackers and attributes.

Project templates

Create project templates from existing projects or from scratch to save time and improve project structure over time. Easy Project also offers you a list of project templates for typical company processes.

Personal dashboard for all your needs

Address the needs of multiple users and optimize the flow of daily processes with Personal Dashboards and a portfolio of preset dashboards for typical company roles, such as project managers, support workers, sales reps, and more.

Personal dashboard for all your needs

Mobile project management

With the new Easy Project mobile app, you have all your projects under control no matter where you are. You can easily create new tasks on the go as you get fresh ideas, post quick comments to keep things moving, manage your tasks, or track time to individual tasks and projects.

Work Management

Managing a project team without a well-integrated and easy-to-use task management system is virtually impossible. The team is doomed to chaos and inefficiency without proper communication and performance measurement. With Easy Project, you can easily manage it with time and task tracking tools that let users update tasks based on their current status. Task tracking keeps the team in the picture no matter where it is, while the Kanban personal board board helps keep track of project phases progress.

Task Dashboard

Task dashboard can show you the status, task name, task tracker, contact, date, and assignee for each task created. See which tasks have been done, are in progress or overdue – so you know what tasks require your attention in order to keep pace with your project plan/schedule.

People Dashboard

People Dashboard allows you to see information about your users at a glance. Use the dashboard to view users tasks and their statuses, project membership status of users, assigned work completion, finished tasks, spent time, personal costs, and much more!

Business dashboards

Business dashboards consist of three main features – global filters above dashboards, graphs and charts with click-through functionality, and trends. With global filters, a user can apply a filter to all or just selected modules on a personalized page together in just two clicks. Graphs and charts can be configured to show a specific page (dimension) upon a click on the chart values. Moreover, trends give you real-time values and trends overview just after one glance on a dashboard.

Task tracking for up-to-date projects

Update task features according to your permissions, visualize project progress and push tasks through the workflow. Task tracking eliminates the need for status update meetings, since everything can be tracked in Easy Project.

Workflow

Workflow allows you to define, execute, and automate business processes, eliminating chaos and coordinating tasks between employees. Easy Project allows you to set task permissions and workflows based on user types.

Organizational structure

Organizational structure is a form of a tree hierarchy where every user in the organization, except the top one, is subordinate to a single another user. This arrangement helps define how activities such as task allocation, coordination, and supervision are standardly directed toward the achievement of organizational aims. It also determines who is eligible to approve vacation requests submitted by users.

Action buttons

The ultimate tool for quick task sorting and assignment. This feature allows managers to quickly assign tasks from the pool. Action buttons are set to update tasks according to the pre-set configuration. Action buttons are highly customizable and easy to create.

Activity Feed

An activity feed is the fastest way to find out about the latest task updates. It is always accessible on your sidebar, where you can see updated tasks and recent comments, completely eliminates the need for email notifications.

Checklists

Checklists can easily increase work organization, motivation, and productivity. They eliminate the possibility of forgetting a step and make the delivery of repetitive tasks more efficient and with fewer mistakes.

Agile Management

Agile Management - Scrum and Kanban

Modern times require flexibility and rapid adaptation, which can be easily achieved through agile management. Easy Project is a usable solution for all agile methodologies including Scrum, Kanban, or a combination of both. Agile management ensures close collaboration and rapid adaptation even in the late stages of the project to achieve customer satisfaction. Agile management in Easy Project, used in many IT areas around the world, is ideal for all customer-oriented organizations that strive for efficient product delivery.

Sprint Dashboard

Monitor the progress of a sprint effectively with sprint dashboard. You’ve started a sprint with great plans. Just one glance at the dashboard and you make sure that your team is on track to deliver what they’ve committed to. Switch between Scrum and Kanban boards to your liking.

Agile Board for Scrum

Manage user stories and sprints with Easy Project. Easily update sprint using drag & drop during your stand up meeting and create personal scrum boards for scrum master and other workers. All of this is possible with Easy Project!

Kanban – personal & team boards

Get an overview of work to be done and the current status of tasks with personal & team Kanban Boards. Simply implement these on your personal or team dashboard and update and re-assign tasks via drag & drop without leaving your dashboard.

Backlogs for the organization of agile projects

Creation of a weekly backlog is easy with Easy Project and will only take a couple minutes. Simply construct a Product Backlog using drag & drop from the pool of tasks, and then create a weekly Sprint Backlog during your meeting.

Time Tracking

Time Report Dashboard

Time reporting should be a crucial part of any project management. Have you ever wondered how much of your and your team’s time last month has been billed? Or how many hours individual team members have worked last week? How many hours were spent on specific projects? Time report dashboard is here to tell you.

Time tracking and reporting for efficiency and planning

Time tracking and reporting is the key to efficient time management and planning. It allows employees to efficiently utilize and report their time, and managers can monitor spent time and use it as a reference for future project planning.

Timesheets for weekly spent time reporting

Timesheets are an easy way of creating spent time reports on projects or tasks. Users can create weekly time sheets and managers control and approve them.

Stopwatch for exact time tracking

Stopwatch (aka Task Timer) is used for exact time tracking on tasks. When you are ready to start working, just click on the “Start working” button. You can pause the timer anytime and then, when you get to the task again, just resume it from the previous state. When you finish working on the task, end the timer and you instantly see the total amount of recorded time just like the time logging option. Furthermore, managers and team leaders can see an overview of running or paused stopwatches of their team members.

Portfolio Management

The real project management excellence lies in the successful organization and implementation of the project portfolio. Easy Project helps you centrally plan projects, provides an overview of project performance and reports on resources, time and budget.

Portfolio Statement

Create portfolio statements and reports in a few clicks. You can easily create a portfolio budget or spreadsheets on spent time, resources, etc. Then, using integrated charts and graphs, you can transform them into a full report ready for presentation.

Portfolio Tree

Get an overview of all your projects at a glance with Portfolio Tree. It allows you to see all your projects with color indicators for overdue projects/tasks, the number of spent and remaining hours, current statuses, and other important project features.

Global Gantt

A must-have for every portfolio manager — Global Gantt, enables accurately planned projects and eagle-view management. It allows you to instantly see current vs. planned performance, as well as resource and cash flows that are spent on each project.

Project Controlling & Reporting

The project control and reporting process should run throughout the project. Effectively setting up a project control process will enable you to keep an eye on cost and schedule as things shift and evolve throughout the project. It’s the key to navigating your project through rough waters—and it will save your project from going off the rails.

Reporting tools – graphs & charts

Visualize available statistics using pie, bar, and line graphs. Create charts from any list of entries, and in just a couple clicks, prepare a report on your project’s performance and demonstrate what needs to be improved.

Earned Value Management

Define the scope and analyze project’s overall performance with Earned Value Management (EVM), a research-proven methodology for determining project success.

Alerts – Early Warning System

You set about what and when you want to be notified, and you will receive an e-mail notification at the right time. For example: a milestone deadline is approaching, a project/task budget is exceeded, tasks are past due.

Burndown Chart for smooth sprint commitment

Perform in-depth analysis of progress patterns for timely sprint completion with Burndown Chart. Compare ideal versus real work remaining, identify a working pattern and make sure that sprint commitment is met without a hitch.

Branded Exports

Project Dashboard

In order to keep your business on the right track, project managers and teams need any help they can get. One of the proven ways of tracking and measuring ongoing progress is by using a project dashboard, which makes it simple to visualize real-time data and customize the page to the needs of the team and projects.

Milestone Dashboard

Track open/closed milestones by projects just like estimated and spent time for individual milestones. This dashboard helps project and portfolio managers see if progress on projects is compliant with an original project plan/schedule.

Project Templates

Do you have a reoccurring type of project? With Easy Project you can create templates from existing project, which will include tasks, milestones, team, documents,etc., or create one from scratch. Templates will save you lots of time and can be improved over time to insure better project delivery. With Easy Project we also offer you a list of project templates for typical company processes like HR, Support, Strategic, Event projects, which will save you time and provide you with a project structure derived from best practices.

Production Templates

Easy Project offers you a set of professional templates that will help you to bring your project planning and execution to a whole new level. Based on best management practices and the knowledge of our experts from various industries, professional templates will save you time and provide a concrete project planning backbone.

Strategic Project Templates

Create a bridge between the ambitions of the top management and daily activities with help of Easy Strategic Projects templates. Having a concrete structure to your projects, based on the best PM practices will streamline your strategic decision making process and simplify the process of shaping strategy into projects.

Product Development Templates

We have a solution for every development model. You won’t miss any crucial step in the product development process with our Development Templates and will be able to re-evaluate which module fits your company best, thanks to the various templates availability, you can try out within your Easy Project solution.

HR Project Templates

To simplify the process of creating, implementing and overseeing policies governing employee behavior and processes such as recruitment, retention, interviews, training and motivation, we provide to you HR project templates that will provide structure to your HR projects based on the best project management practices.

Back office templates

Easy Project Back office templates allow you to smoothly run your administrative tasks, define process in your company and keep control over quality.

Project Dashboard

Milestone Dashboard

Personal Dashboards

Users in different department and positions have different needs, which need to be addressed to save time and optimize everyday processes. Easy Project allows you to fully customize user dashboards to meet their most essential needs. A dashboard for a project manager can, for example, consist of meeting calendar, key projects, gauge and statistics for KPIs and Resource Management module for his team. Easy Project offers you a portfolio of pre-set dashboards for typical company roles, such as project managers, support workers, sales reps and more.

Global roles by user types

Each user type might have a predefined default role, thus eliminating the need to assign a role to newly created users of specific user types. For the sake of simplicity, default user roles are structured into 4 basic levels of common roles in an organization. When you invite new users to the system, you may assign him a specific role already before you send the invitation. For each user type, a customized personal dashboard is available for immediate use.

Project Manager Dashboard

Get pre-set Easy Dashboard created to meet the needs of even the busiest project managers. Get an instant overview of the open & pending issues, together with a graphical illustration of the projects’ statuses. Activity feed shows the latest updates and features like meetings calendar, resource management and more just one click away.

Project Team Member Dashboard

Predefined personal dashboard suitable for Project team member role is designed to provide at-a-glance awareness of current performance relevant to project delivery.

Team Leader Dashboard

Predefined personal dashboard suitable for Team leader role is designed to provide at-a-glance awareness of current performance relevant to the whole team.

Portfolio Manager Dashboard

Easy Project Back office templates allow you to smoothly run your administrative tasks, define process in your company and keep control over quality.

SCRUM Master Dashboard

All live operations are at the SCRUM master’s fingertips. Current sprint status, overall sprint completion progress, velocity by day, week or month, closed story points in time, eye-catching charts and other customizable modules and options.

CEO Dashboard

As a CEO it is important to get a quick and complete overview of the company performance at one glance, without the need of going through endless lists of data. Easy Project allows you to transform any data into a chart to compare planned performance to actual with Gauge diagram and to quickly access additional modules like Meetings Calendar and HR dashboard.